Concern Worldwide recruits 01 Compliance Coordinator
Humanitaire (ONG, Associations, …), Projet/programme de développement
Compliance Coordinator (1300)
Job Title : Compliance Coordinator
Reports to : Country Director
Job location : Khartoum, Republic of Sudan
Pay Band : Grade 4 (€43,268 – €48,076)
Contract : Unaccompanied Fixed Term International Contract (12 months)
About the role : The Compliance Coordinator will report to the Country Director. Additional support and supervision will be provided by the Grant Compliance Unit in Concern Head Quarters in Dublin. The Compliance Coordinator will work closely with Programme Managers, Logistics/Procurement Managers, the Country Financial Controller, Systems Director, Programme Director and other staff as required. They will spend a significant proportion of their time visiting field offices, project sites and partner offices (>40%).
Your purpose :
General Description of the Role
The main function of the Compliance Coordinator is to promote and further strengthen a culture of compliance with Concern’s internal processes and policies, and the rules and regulations of our donors. This will include ensuring an understanding of the necessity of compliance and the implications of non-compliance throughout Concern and its implementing partners.The role is two-fold, with both an assurance and an advisory aspect. On the assurance side the Compliance Coordinator will be responsible for completing transaction testing, rectifying identified issues, and consolidating action points. On the advisory side the Compliance Coordinator will be responsible for advising various departments within Concern throughout every stage of the project life cycle. They will also be responsible for designing and delivering training workshops to Concern staff and implementing partner staff or supporting other staff members with this as necessary.
You will be responsible for :
Gaining an understanding of Concern’s internal procedures, donor requirements and compliance risks, and working with relevant staff to ensure these are appropriately addressed.Continually building on your understanding of the specific requirements of donors and the type of analysis they undertake when they conduct audits with particular emphasis on Irish Aid, ECHO, EU, USAID, UN and other country specific donors as required.
Compliance Testing and Reviews
Completing quarterly testing of financial transactions, using standard Concern templates, to ensure both donor and Concern processes/procedures have been followed and a sufficient audit trail exists. This will require substantive reviews of transactional documents in relation to finance, HR, procurement, logistics and other risk areas.Completing additional transaction testing and reviews on closed projects in order to ensure everything is filed appropriately and ready for a future donor audit.Proactively ensuring issues identified during the transaction testing are rectified immediately. Where this is not possible, the Compliance Coordinator must keep a record of issues and associated action points/recommendations and submit to the Country Management Team (CMT). The Compliance Coordinator will be responsible for following up with relevant management on action points/recommendations and making sure they are cleared in a timely manner.Conducting reviews/audits of particular processes and procedures in the country office(s), as well as visiting project sites in order to verify activities.
Providing training and reference materials to relevant staff and implementing partner staff where relevant on the rules and regulations of Irish Aid, ECHO, EU, USAID, UN and other country specific donors. This will be using standard Concern materials where available or in some cases developing new materials.In conjunction with the CMT, considering what other necessary training should be scheduled for staff and implementing partner staff where relevant. This may include training on the Anti-Fraud policy, Whistleblowing policy and Conflict of Interest policy as well as other Concern policies/procedures. The Compliance Coordinator will be responsible for delivering the training in a professional manner, keeping attendance records, and reporting of same to management in country, or supporting other staff with this as necessary.
Project Lifecycle Support
Actively engaging with relevant colleagues (including finance, HR, procurement, logistics and programmes) at the various stages of a project’s lifecycle (proposal, agreement signing, partnership development, implementation, reporting and audit) to advise and highlight specific internal and donor compliance requirements.Attending Project Management Meetings held at the various stages of a project/grant (Opening, Interim and Closing) to ensure relevant compliance issues are discussed and understood.Supporting Grant Owners with their review of new donor agreements to ensure the main compliance requirements are identified.Periodically reviewing grant files maintained on Concern’s Grant Management System (and in hard copy as required) to ensure that all relevant documents are filed and easily accessible.
Supporting the country finance department with the facilitation of donor audits – checking documents for completion before handing to auditors for review, keeping a log of documents submitted to auditors, and responding to auditor queries where relevant.Maintaining a log of actions required from various audits/reviews and working closely with departments/partners to ensure that any issues identified are properly understood, improvement commitments are made and that their implementation is monitored.
Conducting fraud investigation work when necessary.Supporting the Country Director and the Grant Compliance Unit in Dublin HQ, and undertaking any other tasks requested by the same.
Your skills and experience will include :
University graduate with a background in finance, management, administration or a related field; 3-4 years’ experience working in a finance/accounting/audit role;Able to instruct and enforce adherence to rules and regulations;Experience in reviewing documents/reports with a keen eye for detail;Experience in developing and delivering training workshops and materials;Experience in performing audits and/or reviews of systems/controls;Excellent Excel and Word skills;Willingness to travel and work in challenging environments;Fluent in English.
A recognised accountancy or auditing qualification (ACA, ACCA, CIMA etc.) would be an advantage;NGO experience would be advantageous, preferably in a finance or compliance position, with particular experience of institutional donors such as Irish Aid, ECHO, EU, USAID and UN. To apply : CVs should be submitted through our website at https://jobs.concern.net by closing date:
Candidates must be legally entitled to work in Ireland at the time of application.
Concern is an equal opportunity employer and welcome applications from all section of the community.
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
Your Personal Data
During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.
Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).
Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.
By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists
In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them – so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.
For additional information please consult our web site or contact the Human Resource Division in our Head Office.
You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy
Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.
- 2020T&C’s Band 4 Unaccompanied.pdf (24.03 KB)
- Compliance Coordinator JD Rep of Sudan.pdf (133.56 KB)
Salary : €43,268 – €48,076 Based in Country : Sudan Job Title : Compliance Coordinator Contract Type : Unaccompanied Fixed Term International Contract Annual Allowance : e4,000 Benefits : see attached for benefits Closing Date : 25 July 2021 POSTULER