FAO recruits 01 Administrative and Finance Assistant
Humanitaire (ONG, Associations, …), Projet/programme de développement
Job Description – Administrative and Finance Assistant (2100809)
Job Description: 2100809
Administrative and Finance Assistant
Closure Date: 23/Mar/2021, 11:59:00 PM Organizational Unit: FRZIMJob Type: Non-staff opportunitiesType of Requisition: PSA (Personal Services Agreement)Grade Level: N/APrimary Location: Zimbabwe-HarareDuration: 11 monthsPost Number: N/A
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
Qualified female applicants and qualified nationals of non-and under-represented member countries are encouraged to apply.
Persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
Organizational Setting FAO’s Subregional Office for Southern Africa is responsible for developing, promoting, overseeing and implementing agreed
strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with
subregion-wide institutions including Regional Economic Integration Organizations (REIOs). It assists the FAO Representations
(FAORs) in the subregion with addressing subregional food security, agriculture and rural development issues at country
level. The Subregional Office is a subsidiary of FAO’s Regional Office for Africa
Reporting Lines The Administrative and Finance Assistant reports to the Head of Administration. The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other office support staff.
The Administrative and Finance Assistant works closely with a wide range of colleagues in the division /region, with central units and external clients, performing and coordinating office- and management support services, and providing procedural guidance and information.
The technical areas/profiles covered will be as follows: Asset Management
Financial management & VerificationGeneral Administration
Tasks and responsibilities Maintain financial records and monitoring systems for the office; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; manage the Country Office petty cash; monitor project and programme accounts for which responsibility as assigned.Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems and data bases; verify accuracy of data documents; make necessary calculations.Verify availability of funds under all programmes; ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent.Prepare correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.Maintain detailed records of budget estimates, obligations and available balances; participate in the consolidation of budget proposals; prepare financial data for budget estimates and financial planning.Provide reports on budgetary performance of office accounts, and, if required, of project accounts; report variations from budgets.Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.Maintain a filing system of administrative and financial documents.Monitor the receipt of Government contributions and the transfer of ownership of the Organization’s equipment.Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).Support the streamlining of procedures and practices and the introduction of new information technologies to the office.Support the administration of personnel and equipment.Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements University degree in Accountancy, Economics, Business Administration, Commerce, Law or related discipline
Four years of administrative, accounting and office management experience.Very good knowledge of the MS Office applications, Internet and office technology equipmentNational of Zimbabwe
FAO Core Competencies Results Focus
TeamworkCommunicationBuilding Effective RelationshipsKnowledge Sharing and Continuous Improvement
Technical/Functional Skills Very good knowledge of the communication and documentation standards
Very good knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policiesVery good knowledge of the organizational structure
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
ADDITIONAL INFORMATION • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).• Incomplete applications will not be considered. If you need help, or have queries, please contact: [email protected]
• Applications received after the closing date will not be accepted.• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.• For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
HOW TO APPLY
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only applications received through the recruitment portal will be considered.Candidates are requested to attach a letter of motivation to the online profile.If you need help, or have queries, please contact:
FAO IS A NON-SMOKING ENVIRONMENT POSTULER