FAO recruits 01 National Project Personnel-Procurement Assistant

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FAO recruits 01 National Project Personnel-Procurement Assistant


Maputo, Mozambique
Humanitaire (ONG, Associations, …), Projet/programme de développement

Job Description – National Project Personnel-Procurement Assistant (2102318)

Job Description: 2102318  National Project Personnel-Procurement Assistant   Closure Date: 31/Aug/2021, 11:59:00 PM Organizational Unit: FRMOZJob Type: Non-staff opportunitiesType of Requisition: NPP (National Project Personnel)Grade Level: N/APrimary Location: Mozambique-MaputoDuration: 11 MonthsPost Number: N/A
IMPORTANT NOTICE:  Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and cultureQualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to applyEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discriminationAll selected candidates, therefore, will undergo rigorous reference and background checksAll applications will be treated with the strictest confidentialityThe incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization
Organizational Setting The crisis in northern Mozambique has rapidly deteriorated because of conflict, insecurity and violence in Cabo Delgado, leading to significant displacement, disruption of livelihoods and lack of access to basic services. While violence was previously confined to smaller villages, attacks on district capitals have increased, leading to larger displacement flows. The displaced people are seeking safety in several parts of Cabo Delgado, Nampula, Niassa and Zambezia, Sofala and InhambaneProvinces. Invariably, the internally displaced persons (IDPs) left behind almost all their possessions, including crop and livestock assets. The conflict is worsening food and nutrition insecurity in the region where communities are still to recover from the impacts of Cyclone Kenneth that landed in April 2019. As a result, food and nutrition insecurity has increased due to violence and disruption of livelihoods. COVID-19 pandemic has further exacerbated the vulnerabilities of the population of the province to a very serious humanitarian and socio-economic crisis. There are also serious indirect impacts on livelihoods, through disruptions to food supply chains and access to food, basic services and humanitarian assistance. Households may resort to negative coping mechanisms (e.g., eating fewer meals) that will have lasting effects on their lives and livelihoods.  

It is within this context that the Food and Agriculture Organization of the United Nations (FAO) has launched the 2021 – 23 Agricultural Livelihoods Response Plan for northern Mozambique. Support provided to the IDPs and host communities will ensure they resume local crop production, fishing and livestock rearing activities while sustainably managing the soil, forest and fish resources. The Agriculture Livelihoods Response will further ensure that humanitarian interventions are appropriately linked to medium and longer-term actions that embraces both market-oriented and ecosystem-based approaches. Projects developed under the Agriculture Livelihoods Response Plan will contribute towards enhanced food and nutrition security of the populations, while laying the foundation to build resilient livelihoods against future climatic shocks and stressors.
Reporting Lines
Under the overall supervision of the FAO Representative in close collaboration with the relevant administrative and programme personnel, the Procurement Assistant is under the direct supervision of the International Procurement Officer.

Technical Focus Procurement of goods, services, or works.

Tasks and Responsibilities The Procurement Assistant will be responsible for the following task;
Local Vendor Database:•    Maintain data input of all local/regional vendors recorded in the GRMS Country Operating Unit.•    Regularly contact local/regional registered vendors to ensure that contacts and other information re their scope of activities are duly updated.•    At the request of the Procurement Officer and/or the vendor, arrange for meetings with local/regional vendors at the FAO office.•    Under the direction of the Procurement Officer, draft correspondence related to general relations with local vendors.•    Provide regularly (at least twice a year) an updated report of registered vendors’ status to the FAOR and Procurement Officer.Procurement actions Master file (tracking sheet):•    Maintain physical files of the Procurement Unit including committing documents and relevant correspondence.•    Identify, sort and attach incoming correspondence and documents to files, where relevant.•    Utilize the electronic tracking sheet to ascertain status of procurement actions, extract data on procurement and answer any query on this specific subject based on data indicated in the tracking sheet and physical files.•    Prepares new file jackets and other filing aids for procurement files.•    Search for specific references on committing documents and correspondence, either manually or by using the computerized data, handle vague and unclear requests requiring detailed knowledge of codes and cross-referencing.•    For all procurement related actions: date stamps and control code numbers of outgoing correspondence and checks enclosures, signatures, addresses and number of copies and delivers urgent documentation within the Organization.•    Periodically remove non-current files and sends them to appropriate registry including the initiation of necessary correspondence to perform such activities.•    On an electronic PRs tracking sheet, maintain data input of all procurement actions to ensure stored data accurately and correctly reflect procurement status.•    Monitor the filing system and ensure that all documents are correctly filed.•    Transmit and record faxes/emails as necessary.•    Provide information on request, regarding status of committing documents.•    Deal with all queries on status of procurement actions.•    Provide regularly (monthly) updated standard PRs tracking sheet to the FAOR and Procurement Officer.•    Perform other duties as required.  CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements •    University degree  in business administration, management, finance or a related field;
•    05 years of relevant experience  in agricultural development and/or project planning/formulation/ implementation;•    Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish).•    Experience in handling of web based management systems and ERP system.•    CIPS Level-2 certification will be an added advantage.•    Mozambican National.
FAO Core Competencies •    Results Focus•    Teamwork•    Communication•    Building Effective Relationships•    Knowledge Sharing and Continuous Improvement
Technical/Functional Skills ·    Capable of working under pressure in a multitasking position.
·    Ability to work in a multicultural environment.·    Good experience in the usage of computers and office software packages (MS Word, Excel, etc.)·    Work experience in more than one location or area of work, particularly in field positions is desirable
ADDITIONAL INFORMATION FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)Incomplete applications will not be considered. If you need help please contact:  [email protected]
Applications received after the closing date will not be acceptedOnly language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applicationsFor additional employment opportunities visit the FAO employment website:  http://www.fao.org/employment/home/en/

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 
HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile.
Only applications received through the recruitment portal will be consideredCandidates are requested to attach a letter of motivation to the online profile.If you need help, or have queries, please contact:  [email protected]