Title : Business Development Specialist**
Division : Program & Sponsorship**
Location : Senegal country Office**
Reporting Relationship : Program and Sponsorship Directors**
ACCOUNTABILITY AND PURPOSE:
The Business Development Specialist position will support ChildFund Senegal and Guinea’s overall grant acquisition and management strategy. In close collaboration with the Program and Sponsorship Director, the Business Development Officer will coordinate the proposal development process from capture planning through negotiations as a key member of the proposal development team and also provide post award support throughout the GAM process. He or she will take the lead in ensuring robust knowledge management systems are in place and functioning to support grant acquisition.
Contribute to Fundraising strategy development and execution :
· Screen and assess the market conditions and donor priorities for the country, to provide input for the Market Study and the resource Mobilization Strategy.
· Support the development and the implementation of each Resource Mobilization strategy for achieving fundraising and income goals and targets.
· Support each Country office to contextualize ChildFund cost recovery policy through development of local cost recovery policy.
Resource mobilization and donor engagement
· Pro-active networking and external engagement with potential donors and their representatives at country, regional and global level to identify leads and pursue funding opportunities.
· Support in the two COs (Senegal and Guinea) the proposal development process from capture to negotiation: monitor websites to identify new opportunities, analyze solicitations, draft compliance matrix, manage proposal calendar and checklists, manage proposal files in Salesforce, and support final production of the proposal.
· In coordination with the Program and Sponsorship Director and Program technical teams, draft capacity statements, past performance references (PPR), management plans, and some sections of the technical proposal.
· As a key member of the proposal team, conduct desk reviews to inform proposal strategy, such as Go/No-go decisions, problem analysis, partnering and recruitment for project staffing decisions.
· Coordinates with Finance & HR staffs in the development of budgets and review budgets for cost realism and accuracy; supports the collection of costs data, liaises with subs (local partners) in the preparation of costs proposals, and provides inputs for budget narratives
· Manage production of supporting documentation of cost application in compliance with ChildFund Policies and donor requirements.
· Coordinates with Human Resources staff to identify suitable key personnel candidates.
· Leads the development of ChildFund’s Capture Plan, including donor mapping, analysis of donor priorities and mapping of peer organizations.
· Lead Grants negotiations to ensure appropriate implementation & reporting will be done. (match, reporting requirements, project timeframe)
· Maintains an up to date action plan aiming to cultivate relationships with key donors and peer organizations.
· Provide adequate training to field staff on proposal and Grants management skills (including proposal-writing and report-writing
· Review and compile NSPs (including grants and small awards) reports of local partners to ensure quality, timeliness, and completeness.
· Develop and regularly update NSP database; track NSP (including grants and small awards) projects’ implementation progress and report significant deviations to Program & Sponsorship Directors for timely action.
· Support grant start-up process, including development of work plan, PMP, procurement plan and initial staffing plan. Coordinate regular program and financial reporting, overseeing compliance with contractual requirements
· Participate in grant and NSP (including grants and small awards) funded projects’ monitoring and evaluation activities.
· Compile NSP projects’ fund release requests from Local Partners to recommend for Program & Sponsorship Director’s Decision in the two Country offices.
· Support grant projects’ close out process; collaborate with relevant internal and external stakeholders for smooth close out process including final evaluation, Audit, asset handover.
· Manage the web-based grant management System (Salesforce) by uploading and regularly updating the National Office grant opportunities and projects and maintaining up to date meeting notes
· Follows up on donor enquiries on NSPs and donations to ensure enquiries have been addressed sufficiently and timely.
· Facilitate signing of NSP and donation project agreements with donors and MOUs with the implementing local partners.
· Monitor the adherence and compliance of grant and NSP projects to the terms and donor’s requirements, including branding requirements.
· Maintain complete and up to date documentation, both in soft and hard copies, for all grants, NSPs and donation projects (including financial records).
· Compile and prepare NSP related updates for monthly, quarterly and semiannual newsletters as well as for annual reports.
· Ensure Program & Sponsorship team is apprised of opportunities and communicate Business Development Unit newsletter contents on a regular basis.
· In collaboration with Life Stage teams and proposal development staff, analyze pipeline and advice on actions to strengthen it
· Develop tools and build capacity of regional and national office staff on their use
· Assess and build GAM capacity of local partners
· Reinforce staff capacity in grants acquisition
· Conduct regular visits to grants funded projects and present his/her recommendations to the Program Director
· Other duties as assigned by the Program & Sponsorship Director
- At least 5 years’ international development and/or non-profit experience required
- At least 3 years of proposal development and/or project management experience
- Demonstrated knowledge of USAID rules and regulations
- Demonstrated experience with and knowledge of USG donors (i.e. USAID, DOL, Dept of State, etc.) multilateral, foundations, and other institutions’ grant making initiatives. Prior experience preparing large multi-million-dollar proposals
- Technical expertise in at least one area relevant to ChildFund’s work (Early Childhood Development, health, education, child protection, adolescent sexual and reproductive health, youth civic engagement, youth employability or gender)
- Strong budgeting and data analysis skills is a plus
- Outstanding speaking and writing skills in English
- In-depth knowledge of Word, Advanced Excel skills, PowerPoint, and Salesforce Strong analytical and problem-solving skills and is resourceful
- Some travel may be required
University degree in International development, Business management, or a related field preferred
ChildFund International is committed to protecting the interests, rights and well-being of the children with whom it is in contact and to conducting its programs and operations in a child-friendly manner.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.