ALIMA recruits 01 Supply Manager – Nigeria – M/F
ALIMA, the international medical NGO with a human face, which puts at the heart of its model, the co-construction of projects and career paths
THE ALIMA ASSOCIATION
ALIMA’S ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.
Our CHARTER defines the VALUES and PRINCIPLES of our action:
- Patient First – Patient centered medical care
- Revolutionizing humanitarian medicine through research
- Responsibility and freedom: encourage decision-making by those closest to patients
- Commitment to a dynamic of continuous quality improvement
- Creating a climate of trust among colleagues
- Collective intelligence
- Environmental liability
ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach to those guilty of acts of gender-based and sexual violence as well as to inaction in the face of alleged or proven acts of violence. Protecting the people who benefit and are impacted by our intervention is our top priority in everything we do. Anyone working with ALIMA is committed to:
- Respect the charter, the code of conduct, institutional policies including the policy of protection against abuses of power and gender-based and sexual violence, the policy of preventing corruption and fraud;
- Report any violations to policies, framework documents and proceedings to a superior, referral
CARING – INNOVATING – TOGETHER:
Since its creation in 2009, ALIMA has treated more than 7 million patients. Today ALIMA works in 13 countries in Western and Central Africa. In 2020, we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 357 health structures (including 45 hospitals and 312 health centers). We work in partnership, especially with local NGOs, whenever possible to ensure that our patients benefit from the expertise wherever it is, whether in their country or the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and hemorrhagic viral fevers. ALIMA is also leading operations in response to the covid-19 pandemic across all of our missions.
ALIMA’S TEAM: More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.
COUNTRIES WHERE WE WORK IN 2020: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania, Sudan & Senegal.
THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender based violence, Covid 19.
GOVERNANCE: ALIMA is governed by a Board of Directors of 10 elected positions and 4 co-opted positions from representatives of West African partner NGOs.
In Nigeria, ALIMA is running four health and nutrition projects in Borno State (Maiduguri), Yobe state, Research and Lassa fever response in Ondo State, OWO. ALIMA’s teams in Nigeria represent about 25 expatriates and 250 national staff.
MISSION ET OBJECTIVES
Supply Manager in collaboration of logistic Coordinator is responsible for the proper designing, planning, and implementation of the supply chain in the mission/country, ensuring the achievement of the objectives set at the mission Level.
To Support Country Mission, in ensuring timely arrangement of different project commodities, including market survey, an established supplier listing for the mission (Maiduguri, Yobe, Abuja, Katsina and Owo) i.e. goods, drugs, and services to Support ALIMA intervention in North East Nigeria.
Ensure Supply support to the mission within the ALIMA standard Procurement procedures in compliance with ALIMA & Donor Financial requirements
TASKS & RESPONSABILITIES
International & local Supply Management
- Procurement planning in close connection with the logistic Manager of the project office, Pharmacy manager, Medical Coordinator, and Logistics Coordinator. And candidate shall possess excellent MSF supply knowledge.
- Supply manager will be responsible for maintaining procurement tracking sheets (local & international), updating and sharing with relevant departments.
- Will ensure that the donor & ALIMA procurements requirements, procedures and guidelines are respected in all ALIMA procurements.
- Follows up international supply during all the process, before arrival or in customs, being responsible for preparing and providing all necessary documents (customs clearance, transits etc…) on time.
- Follow up of the local supply process, through coordination office, to be timely purchased and delivered to the project office on time.
- Ensure that Local purchase of supply is done as per ALIMA Procurement guideline, specifically ensuring the quality of goods/supplies and best value for money.
- Market intelligence with due diligence to ensures that ALIMA is paying according to prevailing market prices.
- Holding an Open market competition to select suppliers to sign a framework agreement for different recurring supplies.
- Maintained a Supplier Database at the mission level, with all relevant information including their contacts details.
- Maintaining price list of different project commodities at the mission level and evaluating the price
- Maintains regular contacts with suppliers and regularly re-evaluate the market in order to get the best quality, prices, and service possible
- Ensure that all in local Procurement, ALIMA procurement Procedural compliance is respected and adopted as per the threshold of the accumulative cost of specific supplies/goods and equipment. Checking that ALIMA procedures for national purchase, local orders, and requests for quotes are followed (if purchases are over a pre-defined amount)
- Preparation of tender documents & Call of quotation for any supplies needed.
- Having regular filed visit to support the field logistics & supply for implementation of ALIMA procurement guidelines/rule and regulations.
Orders/Request of Supplies
- Being a focal person of supply at the mission level, processing all request in close coordination with Logistic Coordinator & medical Coordinator in case of technical medical equipment.
- Work Closely with the Field Co, Logistic Managers in the field in relation to processing their request of supply/service/good.
- Works in close collaboration with the Medical Coordinator and the Logistics Coordinator for the medical orders & Non-medical local & International Order.
- Works in close cooperation with the finance department on forecasting of the budget required for different local medical & non-medical Supplies. Review all Payment case before submission to Finance department to ensure ALIMA financial and procurement Compliance is respected.
- Coordination & communication with suppliers for placing the Orders after approval of procurement as per ALIMA validation table.
- Follows up on Backlog of different orders with HQ, & sharing the updated Order follow up a sheet of international & local orders with relevant different and staff on a weekly & monthly basis.
- Participates in any emergency activity or exploratory visit in or out of the ALIMA area of work, being prepared to intervene directly if needed and assume the management of all supply activities and staff
- Defines and updates job profiles and descriptions of all supply chain related staff.
- Participates in the selection, follow up and evaluation of all staff under his/her direct supervision
- Trains the staff on supply chain standards & Administrative procedures of Shipment Custom clearance.
- Reinforces skills of all supply chain staff.
- Undertakes regular evaluations of staff team under his/her direct supervision.
- Promotes communication and active participation of all staff under supervision.
- Sharing of weekly reports for both International and Local procurements to Field Staffs.
- Participates in monthly reports according to guidelines, i.e. International and local procurement updates, Procurement planning, etc. together with the Logistics coordinator.
- Carries out regular market Surveys and makes them available to program staffs.
- Informs the line manager of any problems that might be linked to work of supply staff.
PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS
Level 3: The incumbent is responsible for the application of HR processes and may be required to conduct field visits. She/he. He/she may therefore be in contact with children and/or vulnerable adults. Therefore, a criminal record check or the presentation of a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is established, a declaration on honour will be requested.
Expériences / Formation
EXPERIENCE AND SKILLS
- Essential university or technical school diploma, desirable supply related studies
- Essential working experience of at least two years in supply chain activities related jobs
- Desirable working experience with ALIMA, MSF, or other INGOs
- Desirable working experience in developing countries
- Essential computer literacy (Excel, Word, Outlook and Internet)
- Well organized with good negotiation and communication skill
- Ability to work as part of a team, a part of multi-cultural and multi-disciplinary team, in emergency and under pressure, to manage stress easily and result oriented
- Can work and create teamwork, flexible, and committed to the assigned position
- Interest in and commitment to ALIMA’s activities, enthusiasm to represent the organization to others, to travel to different regions of Nigeria
- Languages: English compulsory, others are an asset.
Contract term : contract under French law, 6 months.
Desired start date : October 1st, 2021
Salary: Depending on experience
ALIMA pays for
- Travel costs between the expatriate’s country of origin and the mission location
- Accommodation costs
- Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
- Evacuation of the employee
Documents to be sent : Please submit your application online (CV & Cover Letter in PDF) on our job vacancies website before September 08th, 2021
Female applications are strongly encouraged. We process applications as they are received.
If an application matches our search, the offer can therefore be closed early