COOPI recruits 01 Country Logistics Coordinator

COOPI recruits 01 Country Logistics Coordinator

COOPI is looking for a Country Logistics Coordinator in Sudan

COOPI has been present in Sudan since 2004. The recent history of Sudan is marked by strong disorders and violence, expressions of a civil war that on several occasions has shaken the country since its independence. Since 2019, COOPI’s interventions focused in the Kassala region that for a long time has been the scene of armed clashes and particularly hit by periods of severe drought.

Purpose of the vacancy

The Country Logistics Coordinator:

  • is responsible for the country’s logistics and security;
  • ensures the coordination and management of all aspects related to the country’s logistics and particularly: purchase procedures, goods/services supply, the transport systems and the technical organization of the work of all COOPI’s field offices in the country, in accordance with what is defined by the procedures;
  • is responsible for the security aspects of the mission, under the supervision and in coordination with the Head of Mission and in close collaboration with the HQ.

We encourage international staff already in the country to apply.

Responsabilities

Logistics management

  • Coordinate  the country  logistics function , both at Country Coordination level and at field office level;
  • Ensure that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures;
  • Ensure the  correct application of  the  procedures  – COOPI and the donors’ – related to goods and services’ purchases (including planning and necessary documents);
  • Follow the suppliers performance in compliance with COOPI’s standards;
  • Ensure that the selection process for goods and services and the contracts assignment (calls for tenders) occur in a transparent and coherent way.

Vehicles and machines management

  • Ensure the  machines/vehicles’ utilization planning,  in collaboration with the supervised staff;
  • Ensure that  vehicles’ maintenance and repair  are carried out and that all monitoring reports and regular checks are correctly performed;
  • Ensure that, relatively to the use of vehicles and machines, the organization’s procedures and the country’s rules are followed.

Goods and stock management

  • Ensure that all goods are included in the  inventory , and controlled when entering and exiting the storage space;
  • Ensure the  stock monitoring  and  the use of instruments for report writing;
  • Monitor the correct goods’ use and conservation;
  • Ensure that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods;
  • Ensure that all  logistic-related reports  are produced according to what is stated by the COOPI’s procedures and the Country Regulation (vehicles and goods’ management, supplies, purchases, storage space, staff reports etc.).

Staff management

  • Coordinate,  supervise and evaluate  the  logistical staff   work ;
  • Ensure the  training  of the country’s logistical staff;
  • Ensure that all the expatriate staff a register and with the due permission to work in the country.

Institutional relations

  • Represent the organization at all logistical clusters and at security coordination meetings, upon delegation by the Head of Mission.

Security

  • Is responsible for the  application , the update and the dissemination of the  country security regulation  at central and field level;
  • Is responsible for  conducting security and risk assessment  in COOPI areas of intervention, participating to security meeting at central level;
  • Is responsible for all goods and organization’s properties security;
  • Cooperate and support the Head of Mission/Area Coordinator about the expatriate and local staff security.

Requirements

Education/Experiences/Competences

  • A degree in Logistics, Engineering, Business, or related field;
  • Minimum 3 years experience  in the humanitarian field  as Logistics Coordinator  or in a similar position;
  • Proficiency in  English  and  Arabic ;
  • Demonstrated experience in procurement, distribution, stock management, fleet management, communications and security;
  • Experience of working within an insecure environment with responsibility for security planning, monitoring and management;
  • Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
  • Valid driving license.

Soft skills

  • Strong analytical and practical problem-solving skills;
  • Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
  • Very good inter-personal and writing communication skills;
  • Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints.

We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received.

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