Chemonics recruits 01 Operations Assistant
Operations assistant | Sierra Leone | 2020
Chemonics seeks an operations assistant for the ongoing USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project in Sierra Leone. The project aims to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief, the President’s Malaria Initiative, and Population and Reproductive Health.
The operations assistant will provide operational and administrative assistance to support the implementation of GHSC-PSM project activities in Sierra Leone. This position will be based in Freetown, Sierra Leone. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities include: Provide administrative assistance, coordination support, and logistics management for project meetings, workshops, and trainings
Support human resources needs including posting job advertisements, scheduling interviews, maintaining personnel files, and drafting employment agreements and amendmentsManage timely collection of timesheets for all short-term and long-term project employees, review timesheets for accuracy and file appropriatelyReview vendor invoices and prepare payment packages as neededSupport procurement of all office equipment, furniture, supplies, services, etc. in line with USAID regulations and Chemonics policiesDraft project procurement documents including procurement action requests, negotiation memos, purchases orders, RFQs or RFPs, and fixed price subcontractsMaintain clear and concise procurement files and procurement tracking systems that document project compliance with USAID regulations and Chemonics policiesAssist in?inventory?tracking and management?of all project propertyAssist with international and domestic travel arrangements, clearances, and hotel reservations for all short-term consultants traveling to the field, and local staff traveling to other districtsDevelop and maintain basic administrative systems to ensure project compliance with USAID and Chemonics policies.
Qualifications: High school diploma required, Bachelor’s preferred
Minimum of two years of relevant working experience in operations and administrative areas including procurement, human resourcesExperience working on USAID or other donor-funded projects, preferably with responsibilities in procurement, human resources, or operations, highly preferredBasic financial management experience preferredStrong understanding of the operating environment in Sierra LeoneAble to work in a fast-paced environment and handle multiple responsibilitiesStrong interpersonal, written, and oral communications skills, excellent organizational skills and strong attention to detailProficiency in Microsoft Word, Excel, PowerPoint, and Adobe AcrobatDemonstrated leadership, versatility, and integrityFluent written and oral English communication skills are required
Application instructions: Please send an email with your CV and cover letter attached and “Operations Assistant” in the subject line to [email protected] by December 4th, 2020. No telephone inquiries, please. Chemonics will contact finalists.
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
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